Navigating Wedding Planning in the Midst of COVID-19

Navigating Wedding Planning in the Midst of COVID-19

 

As I’m sure you’ve heard by now, the COVID-19 outbreak is affecting the entire world. Unfortunately, this includes the wedding industry. We truly feel for everyone is being affected — brides, grooms, family members, and businesses both small and large.

It can be incredibly challenging to figure out how to go about planning your wedding in the midst of a worldwide pandemic. Hopefully, some of our tips will help you out, even if it’s just a little bit! We’re all in this together.

These un-precedent times have been stressful for everyone’s regular schedule, routine, responsibilities and more.

 
For those planning a wedding, it has even been more stressful. Brides in my Facebook group, Wedding Season Chronicles, have expressed concern, and worry concerning their wedding plans.
 
I am currently working with a destination wedding bride myself and it has been difficult with information and regulations constantly changing.
 

How Our Couples are Handling COVID-19

So, how are our couples here at Moore and Co. choosing to deal with their wedding in the midst of COVID-19?

Many of our couples between now and the first half of May are choosing to postpone their wedding. Others throughout the rest of May are choosing backup dates, just in case.

As for the rest of our weddings throughout 2020 and into 2021, we’re holding tight! News and regulations surrounding COVID-19 are changing pretty much by the hour, so it’s impossible to know right now how those weddings will be affected.

When to Consider Postponing Your Wedding

So, when should you consider postponing your wedding due to COVID-19? There are a few factors that you should consider.

1. Your wedding date

When is your wedding date? If it’s within the next couple of months, you may want to consider postponing. Currently, the CDC guideline is calling for no gatherings larger than 10 people for the next 15 days and no gatherings larger than 50 people for the next 8 weeks. This will, unfortunately, affect many weddings.

2. Location of your wedding

Now, consider where your wedding is at in relation to your guests. Are most people having to travel? This is especially important when thinking about your guests that may have to fly.  More travel means even more exposure and we want to be sure our team, our clients and their guests are being as cautious as possible not to help spread this virus.

3. Size of wedding

As we said before, there are CDC regulations in place that prohibit large gatherings. If you’re already having an intimate wedding, then this may not be something you need to worry about. However, if you’re having more than 50 guests, then this is a huge factor that you need to consider.  We’re watching daily to see if the CDC or government states any new recommendations or regulations regarding events.

4. Your gut

This is arguably the most important thing to think about. What is your gut telling you to do?

Would you rather not have to worry about the outcome of having your wedding in the midst of an outbreak, and just push it back to be on the safe side? Or would you like to keep the same date, but keep the wedding really intimate instead?

Other Options

Keep in mind that you don’t necessarily have to completely postpone your entire wedding. There are some other options to consider! It’s really all about whether or not you’re willing to wait to get married.

1. Postpone entirely

If you don’t want to forego the big wedding with all of your friends and family, you can just postpone your wedding entirely. However, keep in mind that your vendors might not all be available for your new date. (More on that in a little bit!)

2. Reduce your guest size

Another option is to keep your wedding date, but significantly reduce the guest list. You will still need to be cautious with social distancing, too.

Keep in mind that if you choose this option, the guests that you cut from the list may be upset that they don’t get to enjoy your wedding anymore. However, they will most likely be understanding considering the circumstances! Another possibility is to live-stream the wedding so that everyone can be a part of the day.

3. Intimate wedding now, party later

Finally, you could consider having an intimate wedding on your original date, with just your closest friends and family… or just you, your significant other and an officiant. Then, you can have your reception on a later date to party with the rest of your guest list! You could even add a small “vow renewal” before the reception so that your guests can still enjoy the ceremony portion.

Where to Begin With Postponement

So, you decided to postpone your wedding. Now what?

1. Contact your planner

We’re here to help! No matter what package level you have — from full planning to or even month-of planning — check in to see their thoughts. As wedding planners, we are always here to help our couples, even in the midst of the COVID-19 outbreak! Oh and if you don’t have a planner but have any questions, feel free to reach out to us! We promise no charge and won’t leave you hanging. E-mail courtney@mooreandcoevents.com

2. No planner? Contact your venue

If you don’t have a wedding planner, reach out to your venue to find out what their current procedures are, as well as what their available dates are. Many venues are being incredibly understanding during this time and even offer backup dates to hold, just in case.  Remember, so many people are going through the same thing so everyone is trying to work together to get through it!

3. Check in with vendors

Once you have some available dates chosen, reach out to all of your vendors to see when they all (or most) are available.

One option that you can take to ensure that you keep all of your vendors is to consider a non-traditional wedding day. A lot of our weddings are moving to the weekdays so that they can keep their entire vendor team together!

If there isn’t a date where all of your vendors are available, you need to decide which ones are most important for you to keep. Did you base your day around your venue? Do you have your photographer/videographer because you can’t imagine them not capturing your day? Did you choose the band who you go to see all of their local shows? Are you in love with your caterer because you fell in love with their food at first bite?  This might help answer your question as to who is most important to you to have there.  It may be different for every couple, maybe even every person!

4. Choose your date — and inform vendors

As soon as you choose your new date, inform all of your vendors immediately! You want to get on their calendars, even if it’s just a “backup” type of deal.

5. Update your wedding website

Guests may be checking your wedding website for updates. A lot of people will probably be expecting that you might change your wedding date. Don’t forget to update the site!

6. Get the word out!

Now that you have all of the logistics situated, it’s time to get the word out to your guests. There are a lot of postponement announcement cards floating around online right now.

If you already sent your invitations out, talk to your stationer about creating something fun that goes with your current invitation!

If you just don’t have any more room in the budget to spend on formal postponement cards, you can consider reaching out to everyone individually via text or email. Many brides are even choosing to create a Facebook group to get the word out to everyone in one specific place.

7. Adjust your current plans

Now that your wedding date is moved, you might need to change some of your current wedding plans. If you’re moving your date to a new season, you may need to change your flowers or want to adjust your food menu.

Additionally, be sure to make changes to your hotel block! Get your rooms canceled, or make sure that the guests do so. Some hotels are letting the couple cancel the entire block right now so that guests don’t mistakenly get charged.

Re-book any hotel blocks for your new date and update your transportation companies, too!

Try and make this a fun time for yourself! It’s a chance to keep planning your wedding. Lean on your planner, family, and friends to help you get through this.

How to Handle Other Wedding Activities

If you’re moving your wedding date, then other wedding activities are most likely affected, too. Even if you didn’t need to postpone your wedding, your other activities may be coming up and you need to figure out what to do.

Bridal shower happening soon? You can consider holding a virtual shower, instead. Everyone can send their gifts to one place, and send food to the bride’s house, where she can spend the time with a few of her closest friends and family!

Needing to postpone your bachelorette party? Have a Skype happy hour to re-plan it! Or, you can always choose to move it to afterthe wedding as more of a celebration if you need to.

Conclusion

Keep in mind that we’re wedding professionals and don’t know what’s to come, so we’re doing our best to advise couples.

The entire world is in uncharted waters right now while we all figure out how to live life around COVID-19. But we are here to support our couples — and even those who aren’t our couples! Feel free to reach out to us with any questions by emailing Courtney at courtney@mooreandcoevents.com.

Featured Image by Jen S Photography

The post Navigating Wedding Planning in the Midst of COVID-19 appeared first on Moore & Co. Event Stylists.

This content was originally published here.

Navigating Wedding Planning During Covid19

Navigating Wedding Planning During Covid19

As we are in the midst of a global pandemic, brides all over are being affected in a different way than others. Weddings and wedding planning have either been postponed, cancelled until future notice or plans have just been halted altogether. As a destination wedding travel adviser, this is all too real for myself as well.

Wedding planning can be stressful enough and adding this on top of it, adds extra mental and emotional stress.To aid in easing some of this stress and and providing some relief, here is a quick guide to navigating wedding planning during these trying times

1.  Talk to your finance. Get a plan in place of what you both decide on. Decide based on what is best for you both.

2. Speak with your vendors, and venue(s). Although everyone is affected, businesses, well good businesses are displaying compassion, and flexibility with wedding postponements. These should be your first point of contact to evaluate and reschedule things.

3. Communicate with your guests. This is where a wedding planner or travel adviser would be handy. Guests will be asking you many questions, so its good to reach out to them as a whole before they all start reaching out to you individually

4.  If you’re wedding is a couple of months from now, look at the possibility of a rain date. Although we hope for life to be back to normal in a few months, we just don’t know. Having a tentative postponement date already lined up, can ease some stress of having to postpone it.  

5. If you have to cancel to regroup from personal loss, or rescheduling issues. It is OK! Again, everyone is going through this together and will be understandable.

6. Take a self-care day to to get your thoughts and emotions together. Making changes and postponing one of the most important days in your life, can take a toll on you. It’s important to rejuvenate yourself and take care of mental and emotional health at this time.

7. If your wedding is late 2020 or next year, if you can, still move through planning as much as possible. You’ll want to get as much locked in as possible.

8. Speak to your bridal party so they are prepared for updated information/changes so that they can make any necessary adjustments in their lives.

9. Finally, if you’ve been directly affected by the virus whether its financially or physically, just remember there is a light at the end of the tunnel. Cherish the love you have in these times and know your special day will happen at the end of this tunnel!

 

For more wedding talk, advise, stories and tips join our facebook group!  

Further reading: Wedding Planning During Covid19

To Destination Wedding or Not

To Destination Wedding or Not

Destination Weddings are becoming more frequent among weddings. They can save money due to a lesser guest count, they can combine the wedding honeymoon in one planning aspect, provide your guests with a mini vacation, make for a beautiful backdrop and scenic atmosphere for a wedding and more.

When considering a destination wedding for your wedding, take these five things into consideration:

1. Budget– whether you have a destination wedding, creating a budget is the first and most important thing to establish.This will be your guiding light planning your wedding.

2. Location, Location, Location! – What do you want the atmosphere to be?  The tropical environment is popular, but you can want a European location, a jungle or rain forest atmosphere for the destination of your wedding. Location is important.

 

3. People – are the people you and your groom want there the most, be able to travel to your destination of choice. (grandparents, older family members)

 

4. You’ll need help – Destination weddings have additional arrangements that need to be made. We advise hiring a wedding planner AND travel professional. Most resorts have onsite wedding planners to fill in all the details, while your travel professional will take care of the room and in some cases flights, ground transportation, travel insurance, passport information, activities and excursions.

 

5. Packages – Compare wedding packages. This will make it easier for you to decide what works for your wedding vision and your budget.

 

*Bonus – Consider if you and your finance want to spend your honeymoon in the same destination. Your resort of choice will most likely have a honeymoon incentives such as free nights upgrades.

 

Whatever you decide make sure a destination wedding fits your vision, budget and accommodates the must have guests.

 

 

Planning a Destination Wedding?

Contact us today to be your wedding travel professional

203-516-7288 alexis@apoeticauthor.com

 

Budgeting for your Wedding

Budgeting for your Wedding

Its a general consensus that weddings can be expensive! Although they do not have to be. Everyone’s definition of expensive or low cost is different but for you and your finance, the definition has to be the same, at least for the wedding.
To control and keep things organized, you both NEED to sit and create a budget.

Budgeting is very important for your wedding. You want to be very sure that you have enough money to make this a special occasion and not run up huge bills that will be hard for you and your finance to manage.

There should be a total budget that breaks down into the various categories.  List your expenses to estimate better. Your biggest expenses will directly be linked to the number of guests that will be attending such as the venue, catering, and wedding cake provider. Thus creating a total max amount of guests you wish to attend and deciding on the max per person cost you and our finance can afford is crucial.

Next you’ll want to list all of your other expenses and when I say all, I mean ALL. Down to the smallest item you need to purchase, should be included on your list. This will be your guide to staying on track with the total budget.

Now, your budget should be realistic. You may want to pay $200 for flower arrangements but that might not, well that is not realistic unless someone you know is giving you a huge discount. Do some research in regards to how much bakers, dj’s , caterers, venue’s etc are in your area. Decide on an budget for each service and shop around when deciding on who you’re actually going to go with. Facebook bridal groups and bridal expos are a great resource for finding wedding vendors.

At some point during the planning, you may find yourself switching the budget around. Some couples will value putting more money into one service than the other or find a less expensive service for a certain aspect of the wedding which allows them to either spend the extra money in another area or count it as a savings.

With all the moving parts and the many costs, having a budget an sticking to it will save you stress down the road, and you definitely want that because wedding planning can be a looooong road.

I find using excel is a great tool for creating a budget and is easy to make changes to, and can recalculate columns and rows easily. Having a ready-made wedding binder can also help because they typically have the expense categories already laid out for you which lessens the change of forgetting to add something to the list.

Happy Wedding Panning!

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Choosing your Bridesmaids

Choosing your Bridesmaids

How to choose your bridesmaids

Choosing your Bridesmaids is a delicate task and should take a variety of things into consideration. Let’s take a look at a couple of them.

One of the most important things to consider when you choosing your bridesmaids is where they are in life currently. You will need responsible, dependable bridesmaids in your bridal party. Consider their mental and emotional state. If one of your friends is in a tumultuous relationship, that might affect her ability to fulfill her duties whether it be time wise or emotional.  Or if a friend is battling a health issue, physical or mental, asking them to be apart of your wedding may not be the best thing to do. You need bridesmaid who are in stable places in life. If you know a friend that is irresponsible with money or that never seems to have the finances for activities or outings, committing financially to a wedding will be hard for her. Or if someone you are considering is always hopping from job to job, or always moving, and just never seems to be stable, she may not be a good fit for your bridal party. On the other side of things, if a potential bridesmaid is preparing to move, having a baby, getting married or in the midst of any major life changing event, she may not be able to fully commit to being apart of the bridal party due to the transition(s) in her life.

Next, take into consideration their personality, habits and traits. Let’s face it, we all have friends and family who are best suited for certain things. The friend  that always flakes out on plans or the friend that is ALWAYS late may cause issues at some point during planning or on wedding day. Look at a history of their habits. This may sound like a bit much but trust me, I’ve seen bridal parties decline or go left when someone or some people did not commit or weren’t able to fulfill their bridesmaids duties. I’ve heard brides admit that they should have had the person be a guest but because they were really close to the person they asked them to be a bridesmaid. If you have that friend that is overly confrontational or always has some type of drama in their lives, take those things into consideration.

Lastly, being a bridesmaid has its general duties such as purchasing a dress and shoes, as well as throwing a bachelorette and bridal shower. Consider the duties you’ll be giving or assigning your bridesmaids, consider the time and financial obligations your bridesmaids will need to commit to. One person may be able financially responsible and able to commit in that aspect, but they may not be able to commit to the time aspect for all events/appointments leading up to the wedding.

 

These are just a couple of things to really think about before asking friends or family to be a bridesmaid. It will be beneficial to both yourself and to the girls you’ll be asking. You want to choose bridesmaids who you are confident will be able to support you, help you and fulfill their roles as bridesmaids. You also don’t want to make a friend or family member feel pressured to say yes, if you know they’re currently not in the best place in life.

Along the lines, things can change and life happens but taking these things into consideration from the beginning, may very well save you stress and save a friendship.

Want to learn more about planning your wedding? Check out our 5 tips for newly Engaged Brides.